- COMPULSORY AND FORMAL ISSUES
- MATERIAL WORKING ENVIRONMENT
- IMPROVEMENT NOTICES
Companies with employees are required to carry out an assessment of their working environment at least every three years.
The employees must assess their physical and psychological working environment in writing. An action plan must then be drawn up so that management and the employees have an agreement on how and when any working environment problems are to be solved.
There is a great freedom of method when it comes to how a risk assessment is carried out. The Danish Working Environment Authority and many professional organizations have prepared a checklist for the task and for various trades. It is recommended to use these known solutions, as it ensures that you ask the right questions.
It is recommended that the employees be given a check form which they then have time fill out and answer. Talk about – possibly in the working environment group – whether the answers should be anonymous. There may be advantages in the answers having the employees’ names on them as it can be both beneficial and necessary to be able to elaborate on the answer in order to achieve the best solution. Conversely, it may provide some more honest answers if the check forms are submitted anonymously.
Once the employees have answered the questions and handed in the check forms, it is the company’s job – together with the company’s Health and Safety Organisation (AMO) – to prepare an action plan.
The action plan is an “agreement” on which working environment problems are to be solved, how they are to be solved, who is responsible for its implementation, and when it must be solved. The action plan is signed by management and an employee representative – remember to write the date.
The action plan must be available to the employees and the Danish WEA.
MELAU – Arbejdsmiljø ApS can help your company prepare the risk assessment.